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Public Companies (SEC Filers)

SEC Rule 14a-8 compliant proxy voting for annual general meetings and special shareholder votes

Overview

Why VoteSecured for Public Companies?

Public companies face unique challenges in shareholder voting: distributed ownership, regulatory compliance, proxy service coordination, and real-time transparency demands. VoteSecured delivers enterprise-grade voting infrastructure that meets SEC requirements while dramatically reducing costs and increasing shareholder participation.

Cost Savings Per AGM
$50K-$500K
Higher Participation
45%
Vote Tallies
Real-Time
SEC Compliant
100%
Capabilities

Key Features

Proxy Integration

Seamless integration with Broadridge, Computershare, and other major proxy service providers. Supports both registered and beneficial owners.

Beneficial Owner Verification

Multi-factor authentication with broker verification. Ensures only eligible shareholders can vote their shares.

Real-Time Tracking

Live dashboard showing vote counts, quorum status, and participation rates. Export reports for SEC filing requirements.

Broker Non-Vote Handling

Automatic handling of broker discretionary and non-discretionary votes. Full compliance with NYSE/NASDAQ rules.

Multi-Class Stock Support

Handles Class A/B/C shares with different voting rights. Weighted voting calculations with audit trails.

Quorum Management

Automatic quorum calculation and tracking. Alerts when quorum is met or at risk of not being achieved.

Regulatory

Compliance & Security

SEC Requirements Met

  • Rule 14a-8: Shareholder proposal submission and voting
  • Regulation 14A: Proxy solicitation requirements
  • Exchange Act Section 14: Proxy voting disclosures
  • FINRA Rule 2251: Forwarding of proxy materials
  • Dodd-Frank Act: Say-on-pay voting requirements

Security Standards

  • SOC 2 Type II certified infrastructure
  • AES-256-GCM encryption for all vote data
  • Blockchain audit trail with 10-year retention
  • Penetration tested by Big 4 accounting firms
  • 24/7 security monitoring and incident response
Applications

Use Cases

Complete proxy voting for director elections, auditor ratification, executive compensation, and shareholder proposals. Supports virtual and hybrid meetings.

M&A transactions, charter amendments, stock splits, and other special matters requiring shareholder approval.

Dodd-Frank compliant executive compensation votes with instant tallying and disclosure preparation.

Proxy fights and activist campaigns with independent vote tabulation and inspector of election support.

Financial Impact

Cost Savings Breakdown

Category Traditional Cost VoteSecured
Proxy Solicitation $200K-$500K+ for large cap Included in platform fee
Vote Tabulation $50K-$100K Included in platform fee
Broadridge Fees $0.50-$2.00 per beneficial owner $0.10-$0.30 (80% savings)
Inspector of Election $15K-$30K Included in platform fee
Legal Review $25K-$75K Compliance built-in

VoteSecured platform fee: $50K-$150K per AGM (all-inclusive). Average ROI: 60-75% cost reduction with higher participation rates.

Deployment

Integration & Setup

Implementation Timeline

  • Week 1-2: Proxy service integration (Broadridge/Computershare)
  • Week 3-4: Shareholder data import and validation
  • Week 5-6: Ballot configuration and testing
  • Week 7-8: Pilot with board/exec voting, go-live preparation

Required Information

  • Shareholder registry (CUSIP, holder names, share counts)
  • Stock class definitions and voting rights
  • Proxy statement and ballot items
  • Record date and meeting date
  • Contact info for corporate secretary and proxy service
Case Studies

Client Success Stories

Fortune 500 Manufacturing Company

Challenge: 500K+ shareholders, low proxy return rate (32%), high costs ($750K annually)

Solution: Implemented VoteSecured for 2023 AGM

Results: 56% participation (+24%), $450K cost savings, instant vote results

NASDAQ-Listed Tech Company

Challenge: Contested board election, need for secure and transparent vote counting

Solution: Used VoteSecured for proxy fight vote tabulation

Results: Zero disputes, real-time transparency, independent verification via blockchain

Next Steps

Get Started

Schedule a consultation with our corporate voting specialists to discuss your AGM requirements and timeline.

  • Free pilot: Test with board election before full rollout
  • White-glove service: Dedicated account team for setup and support
  • Risk-free: 100% money-back guarantee if quorum not achieved
  • Fast deployment: Live in 8 weeks or less

Ready to Transform Your Shareholder Voting?

Contact our corporate voting team to schedule a demo and receive a customized pricing proposal for your next AGM.